Key Accountabilities

• Hands on work across: initiation, planning, execution, monitoring and close of all of project related activities and processes
• Managing stakeholders to ensure that there is agreement to scope, approach, deliverables and budget to achieve overall success of the project
• Management of assigned project resources – setting of context, task assignment, setting performance targets and managing performance
• Lead and execute project work streams as assigned by the Senior Project Manager, IT
• Hold accountability for project management and coordination on assigned projects within the Redevelopment Office portfolio
• Facilitate all aspects of project team and external stakeholder meetings including scheduling, development of agenda, leading meeting, and meeting minutes, ensuring follow-up of action items identified
• Updating and maintaining project databases on Kahua, MS Sharepoint and other platforms as required
• Assist the Senior Project Manager IT on all areas required for project success
• Utilizing the CAMH project management methodology to drive project standards, identifying risk and issues, adhering to a formal change process and executing activities that achieve the deliverables as stated in the project charters, requirements and scope statements
• Providing leadership to and facilitate meaningful engagement of all stakeholders, including early identification and management of conflicting priorities
• Building effective and collaborative relationships with various project teams, portfolios, stakeholder groups and leadership teams within and external to CAMH;
• Resource management for assigned project management resources;
• Budget development and tracking for project and operational work

Primary Duties and Responsibilities:

NOTE: The Project Manager will be a key point person for each project and be responsible for hands on development of project deliverables.

• Support technical oversight of the project focusing on IT, Security, AV and Integration systems, etc.
• Develop work plans for project work streams as assigned by the Senior Project Manager, IT
• Manage the coordination of contract administration of assigned construction projects, including:
  • Track, document and be accountable for responses to Requests for Information (RFI’s) and hospital submittals using e-Builder platform
  • Coordination and issuance of Site Instructions
  • Coordination and assistance with change/variation management 
  • Conduct Site Reviews/Inspections and preparing associated reports including project issues log
  • Review and assess progress against construction schedule and compliance with contractual documents
• Review, develop, and/or deliver reports, communications, and presentations (in written, verbal, or graphical form)
• Review of design and construction documents, including drawings and technical specifications
• Working closely with the leadership team to develop the project approach/strategy and plans;
• Working closely with the CAMH Security, Information Management Group (IMG) IT and AV teams to gain knowledge of CAMH’s ICT systems to inform the role for the Phase 1D projects;
• Identifying project objectives, milestones, and deliverables and working with the relevant project teams to successfully achieve them;
• Establishing priorities, coordinating and supporting project team members and stakeholders in their respective roles;
• Identifying risks and mitigation strategies;
• Identifying project issues and working with the team to track and resolve the issues;
• Project reporting both internally and to external project funders;
• Facilitating inter-professional working group sessions and/or steering committees;
• Reviewing processes to ensure that internal controls are appropriate;
• Developing and delivering project presentations for various stakeholders both internal and external, including executive audiences;
• Conducting benefits realization/evaluation and lessons learned activities;
• Synthesizing literature and writing reports including business cases and briefing notes;
• Developing and implementing project related communications with input from key stakeholders;
• Co-ordination and collaboration with other CAMH project teams as necessary;
• Directly and/or indirectly supervising project team members;
• As a senior leader in the organization providing coaching and mentoring and performance feedback as necessary to project team members and others as identified;
• Managing project and operational budgets as required.