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Clinical Study and Regulatory Assistant

University Health Network

Toronto, ON

Job typeFull-time
SpecialtyClinical
Compensation$28.18 – $42.27/hour
Posted2 weeks ago

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Location620 University Avenue, Toronto, ON, CAOpen

eHealth role summary

Primary duties involve curation of clinical data, entering/maintaining electronic case report forms and study databases, and performing data quality review for a large-scale molecular residual disease study — work focused on healthcare data and clinical research information systems.

About this role

Union: Non-Union 
Number of Vacancies: 3
New or Replacement Position: New
Site: Princess Margaret Cancer Centre 
Department: Cancer Genomics Program
Reports to: Senior Program Manager
Salary Range: $28.18 - $42.27 per hour
Hours: 37.5 hours per week
Shifts: Monday - Friday 
Status: Temporary Full-time (1 year)
Closing Date: November 9, 2026

Position Summary:
The Cancer Genomics Program (CGP) is a research program at the Princess Margaret Cancer Centre dedicated to advancing personalized cancer medicine through the identification of genetic mutations and molecular mechanisms that drive cancer. The program is supporting a large-scale, high-profile Molecular Residual Disease (MRD) study designed to inform treatment decisions and generate high-quality clinical and genomic data across a broad patient population. The CGP team is seeking Clinical Study and Regulatory Assistants whose primary responsibility will be the accurate, timely, and comprehensive curation of clinical data for this growing study. The role will also support study documentation, regulatory submissions, and related coordination activities.

Duties:

  • Curate clinical data as the primary responsibility, extracting and validating information from medical records and other source documents for a large-scale Molecular Residual Disease (MRD) study
  • Enter and maintain accurate, complete, and timely study data in electronic case report forms (eCRFs) and other study databases
  • Perform ongoing data quality review, identify discrepancies and missing information, and resolve data queries in collaboration with study and clinical teams
  • Maintain study trackers; undertake longitudinal follow-up data entry to support complete and consistent participant records
  • Assist in the preparation of Research Ethics Board (REB) submissions, amendments, and reportable events
  • Liaise with interdisciplinary teams, including patient-facing clinical teams and biospecimen management teams, to coordinate data collection, clarify source information, and support study workflows
  • Apply study protocols, privacy requirements, applicable regulations, hospital and departmental guidelines, and professional standards to ensure compliant research conduct and data handling
  • Attend and contribute to program and study meetings
  • Undertake study-related administrative tasks such as organizing meetings, taking minutes, scanning documents, and obtaining signatures

Qualifications

  • At minimum, completion of Community college diploma in a health-related discipline, or equivalent required 
    • Bachelor's degree in a health/science discipline, or equivalent, preferred
    • Clinical Research Graduate Certificate, preferred
  • At least 3 to 6 months related experience required
  • Clinical research experience preferred
  • Bachelor's degree in a health/science discipline, or equivalent (preferred)
  • Clinical Research Graduate Certificate (preferred)
  • Demonstrated relevant clinical research knowledge
  • High proficiency in Microsoft Excel
  • Experience in some or all of oncology, clinical trials, medical terminology, and regulatory issues involving human subjects
  • Excellent written and verbal communication skills, excellent organization, prioritization skills, computer skills, ability to learn quickly and work independently
  • Excellent interpersonal skill
  • Ability to work under pressure and attend to details
  • Ability to perform duties in a professional and courteous manner and produce high quality work while meeting deadlines in accordance with UHN standards
  • Ability to perform multiple concurrent tasks
  • Knowledge of applicable legislative, UHN and/or departmental policies
  • Satisfactory attendance
  • Certification as a Clinical Research Professional an asset

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

  • Competitive offer packages
  • Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
  • Close access to Transit and UHN shuttle service
  • A flexible work environment
  • Opportunities for development and promotions within a large organization
  • Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.