Research Coordinator II, GEMINI

 

GEMINI (www.geminimedicine.ca) is a “made-in-Ontario” data platform and Canada's largest hospital clinical data research network. We have collected data for >3 million admissions (constituting > 20 billion datapoints) from more than 40 hospitals in all regions of Ontario (caring for >60% of Ontarians), enabling research about quality of care and patient outcomes. The GEMINI data platform supports >1000 researchers, clinicians and students from all across Ontario, with >100 active projects. GEMINI has been a core dataset in >100 grants that have received more than $200M in funding, held at more than 13 different institutions. GEMINI has become a system-wide resource for research, quality measurement and innovations in hospital care, including in the areas of Artificial Intelligence and advanced data analytics, and supports the training of a wide variety of highly qualified personnel.

 

The GEMINI team is seeking a Research Coordinator II to lead multi-institutional research studies, including the development of research protocol, coordinating REB submissions, execution of research studies (e.g. patient recruitment, data collection), day-to-day project management, and tracking/reporting of study milestones and deliverables. The successful candidate will be coordinating a large multi-centre project aimed at improving sepsis management through the development of AI-driven tools that enable early detection and personalized treatment selection. This project will also integrate social determinants of health into predictive models to identify and mitigate biases, ensuring equitable and effective care across vulnerable populations. This is a collaborative project, involving clinician scientists, computer scientists, and patient partners with multiple phases. Furthermore, the successful candidate will be responsible for oversight and project management for GEMINI’s growing body of other sepsis-related research. You will be an integral part of a fun and mission-driven team while working closely with researchers/investigators and clinicians from various expertise and backgrounds.

 

 Duties and Responsibilities

 Research Duties (50% of work time)

Ongoing coordination of research study activities: day-to-day project management of timelines, resources, deliverables, and study tasks

Develop and amend research protocols and related study documents, as required

Prepare, coordinate, and track REB submissions for multiple participating sites

Assist investigators in the development and implementation of study protocols and standard operating procedures (SOPs)

Synthesize, interpret, and present research-related information in reports and presentations

Support and coordinate research proposals, grant applications and grant letters of support

Prepares and leads presentations of research related information

Administer web-based questionnaires, conduct interviews with research participants, collect and enter data into a data management system (e.g. REDCap)

Develop processes, tools (e.g. workflows, Gantt charts), and resources to support team members and projects

Develop project plans and ensure project milestones and deliverables are met

Prepare invoices and reimbursements to external institutions

Identifies, streamlines, and implements project efficiencies

 Administrative Duties (35% of work time)

Working with internal and external parties, facilitate the development and execution of study agreements (clinical study, data transfer, subgrants) and other regulatory requirements

Liaises with external vendors for service provider agreements and procurement

Create training materials and manuals as needed

Create the communication plan for internal and external project partners

Assist in the preparation of reports for grant funding bodies

Coordinate and facilitate meetings with internal teams, external partners and large committees or advisory groups

Plan research-related events and knowledge translation events (including workshops, food vendor organization, and event advertising and marketing)

Support research project proposals that use GEMINI data and facilitate approval process

Update SOPs as part of the Research Operations team

 

Day to Day Project and Staff Guidance (15% of work time)

Develop and maintain research study budgets and fund transfer schedules, reconcile project expenditures and coordinate financial transaction

Assists with hiring and onboarding new staff and supports team members through capacity building and coaching

Effectively liaise with investigators and researchers from various research partners, such as hospitals, research institutes, and universities throughout research studies

Coordinates, trains, mentors and delegates tasks to Research Coordinator I, Research Assistants and students

 Qualifications, Knowledge and Skills:

Undergraduate degree in public health, epidemiology, health research methods, or related discipline and three years of relevant research/program coordination experience in a public sector or academic setting OR demonstrable equivalent combination of specialized education and experience

Demonstrated project planning and coordination skills, particularly for cross-institution research projects with an interdisciplinary team

Proven ability to set and meet priorities and deadlines, and to handle multiple assignments in a time-sensitive environment

Demonstrated ability to communicate effectively to different audiences through different modes of communication, including and not limited to written, verbal, and presentation skills

Excellent attention to detail, resourceful, ability to adapt and problem-solve/learn new skills

Working knowledge of Microsoft Office, Google Suite and Smartsheet applications

Experience with a reference manager (e.g. Zotero, Mendeley, etc.)

Ability to work discretely with and protect confidential information

Basic knowledge in data science would be a strong asset

Knowledge of equity-informed research and Indigenous data governance an asset

Demonstrated flexibility and have the ability to adapt and manage changing priorities

  

Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.